Deloitte, Senior Secretary, Financial Advisory, London 271 views

Position summary
Role description

An opportunity has arisen for a Senior Secretary to support 4 Partners and a team of Directors and Managers in the Transaction Services Department within the London Office.

The Senior Secretary role will include the following activities:
Full secretarial/administrative support to Partners and team of Directors/Managers within the Equity Capital Markets sector of Transaction Services.
Mailbox management for Partners if required
Extensive diary management
To answer telephone calls in a professional manner, deal with queries appropriately by delegating to appropriate staff and ensuring detailed, concise information is passed to the relevant personnel
Creating documents, spreadsheets and presentations from written transcription using firm wide templates and ensuring brand compliant.
Responsibilities

The Senior Secretary will have responsibility for:
Time submission for Partner’s only
Expenses for Partners, and Directors if required
Organise Internal/external client meetings; book rooms; catering, AV if required
Events and involvement in ad hoc projects such as team away day, organising logistics.
Draft correspondence
Booking various Travel Arrangements, hotels, taxi’s
SMARTNet – ensuring contacts/clients details are up to date. Recording business development and relationship building opportunities for Partners.
Updating weekly pipeline distribution spreadsheet
Distribute incoming post
Work with the buddy system, covering for other EA’s when they are away or sick and helping out when required
Requirements

To qualify for the role you must have:
Proactive approach
‘Can do’ attitude
Excellent organisational skills and able to use own initiative
Advanced knowledge of software/telephone systems/intranet
Constantly exercise confidentiality, discretion and personal sensitivity in all aspects of the role
Resilient, have integrity and the ability to establish rapport with partners, staff and client EAs
Advanced knowledge of Microsoft Office environment
Able to assist with Word/Excel/PowerPoint/SMARTNet/Finance queries
Completes tasks within deadlines
Good knowledge of the firm
Takes ownership/responsibility for tasks
Ability to prioritise workload
Ability to multitask
Confident, professional manner
Ability to communicate effectively at all levels, internally and externally; written and spoken
Positive attitude with the willingness to provide the highest level of internal and external client service.
Demonstrate a willingness to own/solve problems as they arise, but also have the ability to identify issues for referral
Additional desirable experience includes:
Knowledge of firm’s policies and guidelines
Understand service line/Group offerings
Knowledge of brand and templates
We are Financial Advisory

The Financial Advisory practice at Deloitte advises clients ranging from multi-national corporates to private equity, owner managed businesses, creditors, shareholders and governments. We offer expertise in Restructuring, Advisory Corporate Finance, Raising Capital, Forensic, Real Estate Advisory and Transactions as well as a number of specialist services.

We work with our clients at the heart of major and often high profile transactions including mergers and acquisitions, disposals and Initial Public Offerings. We also provide expert advisory and due diligence services, fraud prevention and detection, and rescuing, supporting and improving underperforming businesses. Highly-regarded commercial real estate consultancy services complement our financial capabilities.

Financial Advisory is a fast-paced and challenging environment with both UK and international exposure. We value people who enjoy finding solutions to problems, are comfortable dealing with complexity, have strong business acumen, and can talk to a wide range of people with tact and diplomacy. In return, we offer a career path that’s rich in variety and allows you to gain insight into many different industry sectors.

About Deloitte

Deloitte offers integrated services that include Audit and Risk Advisory, Tax, Consulting and Financial Advisory. Our approach combines insight and innovation from multiple disciplines with global business and industry expertise to help our clients excel anywhere in the world.

We deliver outstanding impact on the reputation and success of our clients, in the UK and globally. In pursuing this we contribute to a sustainable and prosperous society, and are firm believers in the positive impact business can and should have on the world it operates within.

At Deloitte we foster a collaborative culture where talented individuals can produce their best work. We value innovative thinking, diverse insights and a genuinely distinctive level of customer service through our expertise and professionalism.

We value difference, with respect at the heart of our inclusive culture. We are open to discussing with candidates the different ways in which we are able to support agile working arrangements. We recognise that our people are juggling demanding careers with commitments and interests outside of work.

Hear from some of our people already working at Deloitte in agile ways.

We are proud to have received a special award for Best Innovation for our WorkAgility Time Out programme in the 2015 Top Employers for Working Families awards.

Deloitte LLP is a limited liability partnership registered in England and Wales with registered number OC303675 and registered office at 2 New Street Square, London, EC4A 3BZ. Deloitte refers to one or more of Deloitte Touche Tohmatsu Limited, a UK private company limited by guarantee (“DTTL”), its network of member firms, and their related entities. DTTL and each of its member firms are legally separate and independent entities. DTTL (also referred to as “Deloitte Global”) does not provide services to clients.

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